Reasons to Switch to a Content Management System

From Single to Effective Content Management

If you’ve ever created your own internal learning content, you’ve probably used a course authoring tool. Traditional, standalone authoring tools often allow you to create one eLearning course at a time, using a pre-selected template, which you can then upload to your LMS or learning platform. While these tools serve a purpose, standalone authoring tools have their limitations—especially when it comes to creating truly engaging, interactive learning content that can be reused and updated as your learning ecosystem grows and changes with your organization. If you’re struggling to keep up with your organization’s eLearning needs, it may be time to switch from a stand-alone certification tool to a Learning Content Management System (LCMS) with an integrated certification tool. This gives you the power to do more with every piece of content you create with an integrated system for creating, managing, and publishing content. Instead of integrating point solutions into separate technology stacks, LCMS gives you the ability to get work done in a single, powerful system, from eLearning modules to software simulations to knowledge-based themes, and more.

A true Learning Content Management program goes beyond authorship and focuses on content management, which, if you have a large team or produce a large amount of content, can add up to an insurmountable task when delivering multiple business goals, across the board. more groups, languages, and regular updates to your growing content library.

Why Choose a Content Management Learning Program

1. From Basic SCORM to Dynamic eLearning Courseware

Creating one lesson at a time will quickly fill up your bandwidth. If you can build your courseware very intelligently in a way that reuses assets and can satisfy many needs from the process of creating a single course, you will start to achieve your organization’s goals much faster while saving time to drive the best experience.

For organizations creating simple, straightforward eLearning courses, standalone enrollment tools can work well. These tools produce lessons that are superior to PowerPoint presentations—the student uses the content on the screen, then clicks around to use the next piece of content—refresh and repeat throughout the lesson. These courses are quick and easy to build, but students get bored with content that looks and sounds the same and will reject the content and aim to finish it.

Switching to an LCMS helps you supercharge your learning content creation (and ongoing management process). Instead of creating one lesson at a time, you can create a piece of content once and distribute it to multiple assets, across multiple channels, at the push of a button thanks to the single source approach. This helps you scale more quickly by building multiple assets at a time, not just one SCORM study, making LCMS content authoring a more efficient process.

For example, instead of creating ten different courses with tweaks for different job roles or translated into different languages, LCMS’s authoring capabilities allow you to create a “professional course,” which can be automatically remixed into multiple formats, languages, and translations. as you need for a little “busy work”. Consider one course, 15 languages. Yes, it is possible, with the right LCMS solution.

2. From Limited Images to Unlimited Brand Management

With a number of independent authoring tools, you’ll create a single branded template and apply it to all of your learning content. While it helps keep things consistent, it also means that everything you create will look and feel the same, including colors, layouts, and graphics (sorry, Talk, it’s true). If you’re looking to maintain student engagement over time, it helps to organize things and keep everything looking appealing.

With your LCMS, you have more control over the look and feel of your content, including SCORM courses, HTML templates, searchable databases, and smaller, standalone assets, without the extra effort you would need from a standalone authoring tool. It’s the best of both worlds—more intelligent control without more work, which means you make sure your reading looks great. You also have granular control over author permissions, to make sure that authors don’t stray from the boundaries of the group you’ve assigned them to, whether that’s a different category, product line, or an area that operates under specific boundaries with a specific brand. results.

3. From Duplicate Efforts to Smart Asset Reuse

One of the most frustrating things about stand-alone authoring tools is that you repeat the same boring tasks over and over—especially when you’re building multiple, very similar studies or assets. Even tasks like finding the right subject image without reloading or duplicating files can take time, quickly turning what should be a simple task into a long, tedious endeavor.

LCMS, in contrast, allows you to be more intelligent about how you manage and reuse assets such as courses and learning materials. Instead of creating a course once and using it only in your LMS, you have the ability to create a course once and use it many times in many ways, whether that’s cutting it into bite-sized microlearning, personalizing it with location- or role- specific information, or changing the way the content is presented. with which it is delivered. This makes content creation more scalable, efficient, and impactful. It also saves a lot of time and energy by eliminating duplicate effort.

4. From Single Channel Publishing to Multi-Channel Publishing

When it comes to learning content curation, initially creating the content is only part of the story. It’s easy to forget that somewhere down the line, you may want to update your content, whether that’s to bring it up to date, align with new product guidelines, or add new information.

Publishing with a cloud-based publishing engine allows you to streamline the content creation process across multiple channels. Your LCMS content lives in a live link, and you can post to those links directly from the authoring interface. LCMS platform like dominKnow | ONE and Convey, a multi-channel publishing engine, make it easy to update and publish once across your LMS, applications (such as Google or SharePoint), websites, databases, and more. This saves you a lot of time, because you don’t need to go through a tedious process to update each content on each channel.

Access is also a requirement in today’s content creation and delivery processes. The best LCMSs are also WCAG AA 2.2 compliant, ensuring that your content remains accessible regardless of the device your students are using, helping you elevate your learning content while maintaining the engaging interactions that modern learners demand.

How a Financial Services Company Completed Dual Accreditation

This financial services team used to create their formal and informal training separately. This left room for inconsistent information to be shared across different content formats, as well as duplicating content approval processes and development costs. There is no room for friction in the world of high-level financial compliance, so this company needed a new way to make it faster, easier, and less difficult to share important compliance training across the business.

This client chose to use dominKnow | ONE LCMS as a single central content creation, management, and publishing platform, and the Convey module for dynamic content publishing across all channels.

With a powerful LCMS, a client can now create content once and publish it to multiple platforms, ensuring everyone receives consistent, accurate training. This eliminated duplicative efforts to produce separate content for formal and informal learning and saved the client over $100,000 per year in labor costs resulting from approval and QA efficiency. Adherence to WCAG 2.2 accessibility standards also reduces the client’s exposure to legal and financial risks, as all content this client produces must be 100% accessible, regardless of format or subject.

Read the full story here.

Ready to Make the Switch?

dominYazi | ONE makes it easy for organizations of all shapes and sizes to take back control of their content approval processes, making it faster and easier to create consistent, high-impact, engaging learning content across multiple formats and channels.

Want to see how it works? Start your free trial of dominKnow | ONE today to see how much easier your content creation processes can be when you move from standalone authoring tools to a robust, intuitive LCMS with its own built-in authoring tool.