Employee Onboarding with an LMS: From Paper to the Field

Improving Employee Onboarding with an LMS

If you hire someone, this person should be fully aware of everything that happens in your workplace. It means that certain activities are necessary to show the new employee all his responsibilities and how he is connected to others. It also involves getting them familiar with their team members and the company’s corporate culture.

Here, we’ll talk about how a low-cost onboarding platform can help onboarding, with a focus on Learning Management Systems (LMSs). These platforms are designed to ensure effective business education, so their features are designed to distribute learning materials and encourage users to view them and complete assigned tasks. Let’s look at how digital onboarding solves problems more effectively compared to traditional paper-based methods, and how to use LMSs for that.

Elevation of Digital Boarding Solutions

Not long ago, onboarding was associated with a large amount of paperwork, such as processing all employee information, including their names, contacts, and job responsibilities. Managers had to guide them through their first days of work, show them everything they need to do and connect them with their colleagues.

Now, the use of digital applications is widespread in all industries. Learning Management Systems are widely used in business education, but they fit in very well in organizing onboarding sessions. In essence, riding is a learning activity: newcomers learn what to do on the job and practice. Therefore, learning videos and games are important for employee engagement.

While other tools, such as project management applications and HR suites can be used for onboarding, they too, do not have the specific functionality described above. Therefore, they cannot handle onboarding needs such as delivering content about company activities, or creating learning activities such as testing and encouraging new entrants to solve them. Although each company may need a different type of onboarding application, here we will focus on LMSs. Let’s take a closer look.

How to Use an LMS in Employee Onboarding

Learning management systems focus on business education. Unlike project management tools, they have many additional functions for social interaction and motivation. They can also deliver content, such as videos and long-term learning, more efficiently, while their task management features focus on testing and reinforcing information. Let’s look at five specific ways Learning Management Systems are transforming education

1. Deploying a People-Centered LMS

While many fear that technology will replace humans and make our interactions obsolete, the opposite is actually true. When you use digital tools to speed up your work, you have more time left for honest and meaningful communication. Previously, we spent a lot of time writing documents, but now LMS tools can organize all learning and employee data very quickly.

Practical onboarding benefits include that all important employee information, such as their names, contacts, and jobs, can be viewed on their profiles. In addition, you can see their progress in the learning modules and communicate with them at any time when necessary.

2. Creating Custom Ride Videos

Continuing the discussion about human-centered onboarding, each business role requires its own set of guidelines. With the Learning Management System, it’s easy to create a set of videos for each role and use them as a learning tool. Save a lot of time, and each new person will get the information they need.

In addition, many LMSs enable administrators to further customize the learning journey of each user, taking into account their unique psychological characteristics. While the videos may remain the same, managers can create specific tasks for new employees to complete and interact with using LMS functions during their journey.

3. Remote Onboarding with LMS

With the rise of distance education and work, managing these processes is becoming increasingly important. If at least part of your team can work remotely, they can work in different locations while still being connected. Many roles can be performed safely online, including planning, writing, and project management. Therefore, using a digital tool that helps with the organization of remote work makes the company sustainable and strong, ensuring that all tasks will be carried out regardless of the location of the employees.

4. Providing an Enhanced Ride Experience

When people do something they want to do, they always do it better. Our mind is designed to compete and achieve something in order to get a prize, even if this prize is real. That’s why we all play games, be it on the computer, socially, or in any other format. That’s why business education experts pay so much attention to gamification. It includes awarding badges for completing tasks, creating user leaderboards, and making the learning process interactive, so students can choose how to respond.

5. Automate All Processes

Finally, the use of an LMS, as well as any other digital technology, means that many onboarding processes will be automated. This means reducing the cost of transportation and freeing up time that can be used for other tasks, or reducing workload without sacrificing efficiency. You don’t need specific roles to keep on board or rooms where your employees can work. Everything is automated, and whether your team is remote or on-site, all processes can be done online without problems.

To extract maximum value, it is important to align your onboarding with business goals. Now let’s focus on some benefits that a company can get when using LMS-based onboarding.

Benefits of Entry to a Paperless Worker

As one can see, doing everything online and automating has many advantages compared to how we do everything manually. You need to invest in rolling out an LMS, which can cost as little as $1 per user per month, and all your onboarding processes will be automated and optimized. Let’s take a closer look at the benefits that can be found here.

1. Managers free up a lot of time that could otherwise be spent on paperwork and planning. They can use this time to communicate with the new arrivals and explain them all aspects of the job.
2. Creating corporate culture onboarding modules ensures that new employees understand all the unique aspects of your workplace and can look up information when needed.
3. Team members can be connected at all times, no matter where they are, and can learn during work, which means they can start working from the first day in the position.
4. Such solutions ensure an eco-friendly boarding process, since paper is a major part of anthropogenic pollution.
5. Incentive features, such as badges and interactive functions, increase user engagement and ensure successful logins.

Therefore, by using Learning Management Systems, companies can manage the onboarding process more effectively.

Establishing Sustainable Riding Practices

The use of a good LMS leads to many benefits for a company in any industry. Most importantly, it makes the company sustainable, as managers can organize everything quickly and stay in touch with everyone who uses the Internet.

By deploying an LMS, company managers can schedule the onboarding process from anywhere, set tasks, and stay in touch with employees. Additionally, there are many environmental benefits of using an LMS when onboarding, as it means that no paper needs to be used and very little waste is produced. Therefore, using digital onboarding tools saves time and money and increases the company’s competitiveness, and is a good investment for every business.

Editor’s note: Explore our directory to find, select, and compare the Industry’s Top eLearning Software.